HR Administrator – 12 month contract – CD

Job Title:

HR Administrator

Schedule:

Monday to Friday 09:00 – 17:00

Location:

Castle Donington, DE74 2HJ

JOB PURPOSE:

To ensure all HR administration is kept up to date and the HR department is fully compliant in terms of documentation sign off and to be the first point of contact for any HR administration queries from internal departments.

KEY ACCOUNTABILITIES:

• Acting as the first point of contact for all HR Customers, dealing with incoming telephone calls and inbox queries.
• Ensuring that confidentiality is maintained.
• Track employee annual leave, maintaining up to date records and action any queries.
• Maintaining staff personnel records
• Maintenance of a regular archiving process for redundant/obsolete files.
• To provide support to the HR Team, regarding one-off tasks and projects, diary planning.
• Placing and overseeing orders for staff uniform and assessing prices and processes regularly.
• Management of the purchase order system to include inputting onto budget and expenditures and liaising with customers, suppliers, other depots and the Finance Department.
• Placing and overseeing orders for stationery.
• Assisting with hotel and venue bookings for Senior Team.
• Responsible for internal meeting organisation at Castle Donington, including ensuring the room booking system is used and any lunches and teas and coffees are provided, and any other room requirements as required.
• Support with HR projects on an on-going basis and lead on aspects as outlines by the Management team.
• Data inputting and processing, ensuring data integrity and accuracy.
• The job holder will undertake a variety of generalist and administrative duties to provide support to the business when required.

Health & Safety:

• To ensure you follow safe working practices.
• To promptly report all accidents and incidents to your line manager
• To assist in accident investigations as necessary
• To ensure that housekeeping standards are maintained
• To adhere to relevant site rules, QEHS policies and procedures including quality procedures, HACCP, safe systems of work and environmental controls

Communication:

• To have good communication skills and ability to liaise verbally confidently with employees and Management.
• To listen carefully to instructions
• To keep your manager up to date with any work issues that may affect deadlines

Flexibility and Ad-Hoc:

• To be flexible to work on a variety of duties and locations as required.
• To carry out any other task that is reasonable and within your skill set as business needs dictate.

KNOWLEDGE, SKILLS, EXPERIENCE

• Excellent attention to detail
• Good literacy
• Methodical approach to tasks
• Good organisation skills
• Able to work to deadlines